Office Administrative Specialist in Parkersburg Office

Office Administrative Specialist in Parkersburg Office

Location: 963 Market St. Parkersburg, WV 26101

Starting Pay: $12.98 per hour

Schedule: Monday through Friday 8am – 4:30pm EST

Our firm has been helping our clients fight for disability benefits since 1994. We’re a mission-driven team who work tirelessly to represent each of our clients with care. We’re dedicated to continuous growth to improve our client service. 

We are seeking a highly organized, detail-oriented Office Administrative Specialist to join our team. This role is primarily focused on mail and scanning with additional responsibilities in reception and occasional community event planning and setup. The ideal candidate is a strong multi-tasker with excellent communication skills and the ability to stay focused while managing shifting priorities.

Office Administrative Specialist Responsibilities Include:

• Collect daily electronic documents, paper mail, faxes, and client documentation delivered in person
• Appropriately route mail, new client packets, etc. to appropriate internal departments/personnel
• Use scanning tools to convert client information from paper to electronic format placing electronic files into appropriate electronic locations
• Convert mailed electronic media (medical records) to appropriate format and attach to appropriate client files
• Answer & direct incoming telephone calls
• Greet clients, vendors, & any office visitors
• Receive payments, give receipt, & deliver to accounting
• Track & report daily calls/call types
• Collect client paperwork & report it on the by-client log
• Open & close the Parkersburg Office
• Receive & copy documents for clients
• Receive US Mail, UPS, and FEDEX deliveries
• Assist with setup & coordination of occasional community & office events
• Any & all other duties needed to serve the mission

Office Administrative Specialist Benefits Include:

• Health, Vision, & Dental Insurance including a HRA and low deductibles
• 401K Matching Retirement Plan – We do up to 4% match!
• Long-term and Short-term Disability
• Company Paid Life Insurance
• Paid Time Off – 80 hours accrued in your first year
• Paid Holidays – We understand the importance of being with loved ones during holidays.
• Set Work Schedule – No Working Crazy Schedules!
• Health & Wellness Reimbursement – Yes, we pay you to promote a healthy lifestyle!
• Community Involvement – Want to get involved in the community but don’t know how? We can help you with that!
• Positive Organizational Core Values – These values are Client-Centered Focus, Community, Continuous Improvement, Caring, and Collaboration. Our firm is dedicated to and use these values every single day.

Now you might be wondering about the pay? The Office Administrative Assistant starting pay rate is $12.98 per hour. For this position, you receive a performance appraisal EVERY SIX MONTHS! That’s right! You will always know how you’re doing with your performance. And do you know what else? If you score well on your performance review, you will get a 17 to 29 cent increase every 6 months until you reach the cap of the pay range.

If the Office Administrative Specialist sounds like the right job for you, please apply now!

Jan Dils, Attorneys at Law is a proud equal opportunity and affirmative action employer. We welcome and embrace people from diverse backgrounds and nurture a culture where our team members feel heard, valued, and empowered to be their most authentic selves. At Jan Dils, Attorneys at Law, we are committed to reflecting the diverse clients and communities in which we serve.